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Thanks for your interest in joining Gateway. We don’t have any open positions at the moment, but we’d love to stay connected. We post new opportunities here as they become available, so check back regularly. For general inquiries, reach us at info@gatewayassociation.ca

Managed Payroll, Bookkeeping and HR administrative support

Gateway Association is seeking proposals from qualified service providers for payroll, bookkeeping, benefits and HR administrative support.

We employ between 45 and 55 people and are looking for a partner to take on routine payroll and administrative work so our team can focus on workforce planning, financial stewardship and the relationships behind them. We are particularly interested in providers who can offer a team-based approach, with specialist expertise across payroll, accounting and HR administration, and backup coverage when someone is away.

The work covers four areas

• Payroll administration, including semi-monthly processing, expense reimbursements, timesheet review, paid time off tracking and year-end reporting
• Bookkeeping and accounting support, including reconciliation of three to five corporate credit cards and a higher volume of participant payments
• Benefits and employee administration, including enrolments, personnel files and employee record updates
• Recruitment administration, on an as-needed basis, including surge capacity when hiring picks up

Who we are looking for

Experience providing fractional payroll, finance and HR administrative services, working knowledge of Canadian payroll legislation, and familiarity with QuickBooks Online, QuickBooks Time and Microsoft SharePoint. Payroll Compliance Practitioner certification, a bookkeeping or accounting designation, and non-profit experience are all assets.

How to submit

Email your proposal to humanresources@gatewayassociation.ca by November 8, 2026.

The full RFP sets out the complete scope of services, proposal requirements and evaluation criteria.

Download the full RFP (PDF)